Accounting and Financial Reporting

We understand where this question comes from — it may seem easier to collect everything once a year. Technically, that’s allowed. But in practice, it’s risky.
When bookkeeping is done retroactively, documents are often missing, details get forgotten, and bank statements may no longer be available. We’ve seen cases where clients were unaware a specific transaction triggered a tax obligation — and found out too late.
In addition, without regular bookkeeping, you lose visibility into your business and can’t make informed decisions. Tax advisors typically rely on your data and shift responsibility to the client — which can become an issue during audits or when filing annual returns.
That’s why we recommend doing at least quarterly bookkeeping, even with a small number of transactions. It’s structured, safe, and gives you a true picture of how your business operates.

A financial manager and a bookkeeper serve different functions. A financial manager focuses on planning, budgeting, strategy, and analysis. A bookkeeper ensures that all transactions are correctly recorded, reporting is accurate, and everything complies with legal standards.
A good bookkeeper is the foundation. Without that foundation, the financial manager can’t rely on the data. That’s why we often work in tandem with financial managers — each focusing on their area of responsibility, which ultimately benefits the business.

Our pricing is based on several factors: the size of your business (small, medium, or large), the volume of transactions, revenue, number of employees, and the number of documents.
It also depends on the scope of services. If you only need basic bookkeeping, the price is different from comprehensive support — such as ongoing consultations, financial report preparation, and periodic reviews.
All pricing is transparent and formalized in our agreement. We define the monthly fee as well as the cost of any additional services before we start.

Outsourcing doesn’t mean “someone external.” It’s a team — and you gain access to professionals with expertise ranging from day-to-day accounting to international tax matters. We have internal checks, regular training, and backup support — so you’re not dependent on one person.
Plus, you pay only for the work you actually need — no vacation pay, sick leave, or overhead. It’s flexible, efficient, and highly professional.

It’s great that you work with a CPA — they’re essential for tax filing. But it’s important to note: CPAs do not handle bookkeeping. They prepare annual returns based on the documents you provide. That means they assume your balance sheet, P&L, and supporting records are already accurate.
Bookkeeping is daily work. It’s understanding which transactions impact taxes, how to classify expenses, and how to record investments, grants, or loans properly.
Bookkeepers often help shape the company’s tax position — clarifying matters with the CPA and explaining which costs are deductible and why. In one case, our input helped a client avoid double payment: the CPA hadn’t realized part of the tax was already paid.
Working with a bookkeeper year-round — not just at year-end — enables deeper insight into your business and results in accurate, beneficial, and compliant reporting. We’re on your side all year long.

A very common question — and it makes sense. When there are only a few transactions, Excel feels easier, faster, and more familiar. But that simplicity can be risky — and costly.
We advocate for clean processes from the very beginning — even with one or two transactions per month. Why?
1. Excel doesn’t detect errors. Missed rows, broken formulas, or accidental deletions can go unnoticed until it’s too late. A system like QuickBooks automatically flags issues and keeps track of what matters.
2. Staff turnover = lost context. With manual records, new people may not understand why something was entered a certain way. QuickBooks keeps a full history and makes your accounting consistent and transparent.
3. One error can cost you. An unrecorded transaction could lead to tax risks, inaccurate reporting, or bad decisions. A proper system is your safeguard.
4. Business growth starts with order. Good systems at the beginning make it easier to scale. If you build it right now, you won’t have to redo everything later.
We’re not offering “just another tool.” We’re offering a foundation for confident financial management.
QuickBooks isn’t about the number of transactions — it’s about the quality of your accounting.